Wine and Arts Festival Winery Application

2024 Wine and Art Festival
Wine Vendor Application
Dates:
June 14 & 15, 2024
LOCATION:
Historic Town Center
ABOUT THE EVENT:
The event will feature Ohio Wines, Artists, and local food truck vendors.
SHOW HOURS:
Friday, June 14, 2024
5pm – 10pm
Saturday, June 15, 2024
11am – 10pm
WINE VENDORS
10 X 10 space $350
Average price $10 to $25 per bottle
Limit One Ice Wine per vendor
Please have a variety
We will require a listing of the wines, with wholesale and retail pricing, 3 weeks before the event.
Electric Standard 110 $25
There is no discount for the purchase of multiple booths.
2024 WINE AND ART FESTIVAL VENDOR CONTRACT
___________________________________________________ __________________
Name of Business Date
Name of Vendor Contact Person
Address
___________________ ___________________ _________________________
Cell-Phone Number (if applicable, not required) Ohio Liquor License No. Business License No.
___________________________________
Email Address
Item(s) being sold:
Is electricity needed? YES________ NO________
Booth space rental: $______________
10 X 10 tent: $135 (Requires a 2-week notice) $______________
Electric ($25) $______________
TOTAL DUE $______________
Any modification of this agreement shall be null and void unless said modification is set forth in writing by the said parties.
This agreement incorporates all agreements and understandings, either oral and or written, between the parties and has not excluded any term contemplated prior to the signatures of the parties. This agreement has been read, understood, and entered into freely, voluntarily and absent of duress by the parties signed below.
Signature of Vendor __________________________________________________________________
In order to process this application, the agreement must be signed, dated and returned. Any applications received without the agreement signed will be considered void and will not be processed. No application is complete without payment. Grove City Town Center Inc. reserves the right to refuse any applicant for any reason with or without cause.
Make check payable to: Grove City Town Center Inc.
Return payment and form to:
Grove City Town Center Inc.
3378 Park Street
Grove City, Ohio 43123
2024 Wine and Arts Festival
Vendor Rules
The Vendor agrees to each, and all clauses set forth in this agreement and identified in the GCTC application herein incorporated by reference. Failure by the Vendor to abide by any clauses set forth in this agreement of the 2024 Wine and Art Festival, gives Grove City Town Center Inc. (hereinafter known as GCTC) and/or the authorized agents of the GCTC, the right to (1) immediately terminate this agreement (2) require Vendor, immediately upon notice of violation of this agreement, to cease operations and vacate the premises, and (3) forfeit any and all fees paid to GCTC for the right and privilege of participating as a Vendor of the 2024 Wine and Art Festival. No clauses of this agreement may be changed in any way or altered without the written, signed permission of the GCTC.
1.GCTC agrees to provide each the Vendor of the 2024 Wine and Art Festival with a 10 X10 space. The Vendor must provide their own tent, tables, chairs, and extension cords (if electrical power is requested). In the event the Vendor fails to appear at the Festival and claim their reserved space by 1:00 PM, Eastern Time Zone, on Friday June 14, 2024, the GCTC reserves the right to assign, and or resell, such space to another prospective Vendor without further notice, nor refund, to the undersigned Vendor. If it appears, or it is necessary, for the undersigned Vendor to arrive later than the time noted above, it is the undersigned’s responsibility to notify and make arrangements with Andrew Furr, telephone number is 614 539-8762.
2. Vendor agrees to obey all rules and instructions as directed by the GCTC Vendor Coordinators during the festival weekend; any failure to strictly adhere to such instructions may result in the immediate termination of this agreement and immediate forfeitures of any and all fees paid to the GCTC.
3. Vendor agrees and acknowledges that household pets, amplified sound, barbeque grills, within or around your designated booth space is strictly prohibited. Any violation herein shall be considered a material breach of this agreement by the Vendor and shall result in immediate termination of this agreement and forfeiture of any and all fees paid to the GCTC.
4. Vendor agrees and acknowledges abiding by all directions by the GCTC which seeks to protect the environment and infrastructure of City of Grove City and the
safety of Festival patrons. Vendor hereby acknowledges its liability, and agrees to compensate the GCTC, for any damage(s) caused by, including but not limited to, its representatives, agents, employees, volunteers, members, vehicles, equipment, materials, objects to the environs and infrastructure of the park which causes the GCTC to pay for the repair, replacement, or other remuneration to the GCTC for such damage to the environs or infrastructure of the park.
5. Out of fairness and consideration of all Festival participants, Vendor acknowledges and agrees to only utilize such space contained within the confines of its booth, and not to extend beyond 3 feet directly in front of its booth, for any sales, distribution, or other solicitation by the GCTC participant. Vendor acknowledges and agrees that they are strictly prohibited from “canvassing” or otherwise roaming the Festival Grounds in any effort to promote its booth’s purpose. The GCTC will make every reasonable effort, as allowed by law; to prohibit any unauthorized “canvassing.”
6. As a courtesy to other exhibitors and festival participants, any amplified sound and loud noise from your booth is prohibited. Additionally, the Vendor acknowledges and agrees that any material of an adult nature shall not be displayed.
7. The GCTC reserves the right to prohibit, within any Vendor booth or on the festival grounds, the display, advertisement, or other promotion of any business, company, or organization which may be in conflict with a current GCTC sponsor or preferred vendor. Any questions concerning current GCTC sponsors or preferred vendors should be directed to the Wine Festival Committee Chairman prior to the event.
8. Vendor shall not display, offer for view or sell any illegal or contraband items. The laws of the State of Ohio and local ordinances of the City of Grove City shall control. Vendor shall not display, offer for view or sell any items that are unlicensed and/or copies/interpretations of licensed or registered items at any and all sites or operations.
9. Vendor shall not display, offer for view, take orders for, sell, or solicit for donation any items that are imprinted, emblazoned or marked in any manner with any and all the words “2024 Wine and Art Festival.” Even when printed with other
words, Vendors shall not offer phrases, logos or artwork with any variations of these words.
10. Vendors shall not sublet their space to anyone.
11. Vendor acknowledges and understands that they are responsible for sales and use tax and shall in no way hold the GCTC or its representatives responsible for any type of permits other than for the festival itself. Vendor is responsible for the acts, and all costs associated with, any and all its employees and volunteers. No Vendor shall hold itself out as an Agent of the GCTC.
12. Cancellations / Refund Policy / No Shows: A 75% refund will be given with a written request received by May 31st, 2024 if the space can be filled from an approved waiting list. No refunds will be given for any request received after June 2, 2024.
13. The GCTC will provide limited security at the festival site on Friday, June 14; however, the GCTC accepts no responsibility for items left overnight. Vendors are solely responsible for the security of all items in their booth at all times.
14. The GCTC makes no representation or guarantees towards actual festival attendance.
15. Vendor understands that the GCTC has no control over weather, acts of God, acts of terrorism, or governmental intervention, or any other cause that may prevent and alter and or interrupt, the festival weekend, and participants shall hold the GCTC harmless for any losses that could arise because of such event.
16. The GCTC reserves the right to place Vendors in a booth location at the complete discretion of the GCTC. The GCTC shall have sole and complete authority to place the participant in any location on the festival grounds, irrespective of the participant’s request. The GCTC makes no representation, nor does it guarantee any volume of “foot-traffic” of Festival Guests in any area of the grounds. The GCTC cannot speculate, nor control, the popularity of one area of the Festival over the other.
17. Vendor upon vacating their booth space (s) will ensure that such space shall be free of any and all trash or refuse with such being placed in the appropriate containers. Failure of the Vendors to clean their booth site may result in the future denial of Vendor participation.
18. Vendor participant certifies that it maintains adequate liability insurance to cover any and all occurrences which may result in the damage or injury to any person who may be a patron within the confines of the Vendor participant’s booth space.
19. Please leave all pets at home.
20. Signs/Banners/Tents shall be made of flame retardant material and proof of such fire retardant rating shall be made available to the GCTC Fire Marshal upon request. Failure to have such fire retardant rating information available could result in the immediate closure of the Vendor’s operation until such information is satisfactorily provided. Any losses or damages by Vendor are hereby waived against the GCTC, for failure to have such information readily available for inspection by the Fire Marshal.