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Trustee Requirements and Application

Please read entire qualifications.

A Trustee shall perform the duties in good faith; in a manner reasonably believed to be in the best interests of the Organization; and with the care that an ordinarily prudent person in a like position would use under similar circumstances. In performing duties, a Trustee is entitled to rely on information, opinions, reports or statements, including financial statements or other financial data prepared or presented by:

  • One or more Trustees, Officers or employees of the Organization whom the Trustee reasonably believes are reliable and competent in the matters prepared or presented;
  • Counsel, public accountants or other persons as to matters that the Trustee reasonably believes are within the person’s professional or expert competency;
  • A committee of Trustees upon which he does not serve.

The term of office for each Trustee shall be three consecutive years; a trustee shall be eligible to serve three terms or nine consecutive years before being required to leave the Board for at least one full year before gaining eligibility to serve a fourth and final three year term.

  • Trustees whose three year term has expired can seek re-election at the annual meeting as long as the trustee is qualified.
  • Nominations to the Board shall be made by a Nominating Committee appointed by the President.
  • Nominations for trustee can also be made at the annual meeting from the floor by any member present providing the individual nominated has provided a signed and written statement expressing a willingness to serve; or has personally notified at least two Trustees of the desire to be considered as a Trustee.
  • Each Trustee is expected to serve the term for which elected and until a successor has been appointed or elected.
  • At all elections for Trustee, candidates receiving the greatest number of votes shall be elected.
  • A secret ballot will be provided by the Secretary anytime two or more people are seeking a single open seat as trustee.

A member of the Board of Trustees who is absent from three consecutive regular meetings without being excused by a vote of the Trustees can be removed as a member of the Board of Trustees.

The Organization may hold regular and special meetings.

  • Regular meetings shall be held not less than eight (8) times each year on the same day and time each month as approved by the Board of Trustees.
  • Special meetings of the Board may be called by the President, or by three or more Trustees.
  • An agenda for a regular or special meeting shall be provided each Trustee by U.S. Mail service or E-mail at least five (5) days prior to a scheduled meeting.
  • A member of the Board of Trustees shall be entitled to one vote on all matters presented to the Board of Trustees.
  • At any meeting the Board of Trustees at which a quorum is present, all questions coming before the Board of Trustees for decision shall be decided by a vote of majority of the Board of Trustees present at the meeting.

Duty of Care:

In carrying out the directives of a board decision a board member has the duty to exercise reasonable care when he or she makes a decision for the organization. Reasonable care is what an “ordinarily prudent” person in a similar situation would do.

Duty of Loyalty:

A board member must never use information gained through his/her position for personal gain; and must always act in the best interests of the organization as per the conflict of interest policy.

Duty of Service:

A board member must be faithful to the organization’s mission. He or she cannot act in a way that is inconsistent with the organization’s goals. The board member is trusted by the membership to manage funds to fulfill the organization’s mission.

 Time Expectations

4 hours each for the following events:

Wine and Arts Festival, setup, during the event, or tear down

Bourbon Festival, setup, during the event, or tear down.

Mistletoe Market, setup, during the event, or tear down

1 ½ hours once a month for regular Board Meetings

1 hour each month to serve on a committee

41.5 hours to total for the year.

Trustee Application